Directories and Address Books

There are several places you should maintain correct location and contact information for yourself.

BMGT Address Book

To access a complete listing of Smith Faculty, Staff and Students, you can access the BMGT Address book through the Lotus Notes Client or from the BMGT Address book on the web.

Everyone with a Notes account has a profile located in the BMGT Address Book. This profile is useful in keeping your information up-to-date so that other faculty, staff and students can locate your office, phone number, or email address. Please keep this profile up to date.  If you're setting it for the first time, or if your address or contact information changes, just open your personal entry in the BMGT address book, click the edit button, and change that information. For a way to do this over the web, please go to update your profile.

What is a profile document?

Every Notes account holder has a profile document, whether currently enrolled or an alumni. Profiles for currently enrolled students are located in the BMGT Address Book. Profiles for Alumni are located in the Alumni Address Book. These profiles should include your most up-to-date contact information. This information will be used as a reference, not only for forwarding emails to you, but also to capture other pertinent statistics for the School such as degree program and concentration, current employment information, etc. You can choose to make other information "Public" or "Private" such as home address, work information.

How do you update your BMGT profile?

To update your profile, follow the instructions below:

1. Go to the BMGT Address book in your Notes Client or login to
   http://bmgt1-notes.rhsmith.umd.edu/names.nsf (you will need your Notes username and internet password).
2. Click on People in the left column.
3. Search for your entry in the address book by last name and click on it to open it up.
4. Click on the Edit Person at the top of the window and edit your data.  From here, you can change your internet password in the Internet Password field or even add a forwarding address in the Forwarding Address field.  Make sure your office phone and room number are correct under the Current Work Information tab.
5. When you are done, click Save and Close

What if you have problems accessing your profile?

If you have any problems with these instructions, please send an email to helpme@rhsmith.umd.edu.  Include your name, the preferred way to contact you, year of graduation (for students), current password and description of the problem (include error messages). Someone will be in touch to help you resolve your issues.

University Directories

You can also access the University of Maryland’s complete directory by visiting this website: http://www.umd.edu/directories/

The source of the campus’ University Directory information is the ARES human resources system.  This system is used not only to create the University Faculty Staff Directory, but also determines where your tax documents and other important communications are sent. To update this profile:

1. Go to  http://www.ares.umd.edu.

2. Click on Payroll and Human Resources from the list on the left side of the page.
3. Click on Display/Update Personal Data.
4. You will be asked for your UMID and PIN.  The UMID is your social security number.  If you have trouble logging in on this screen, please contact the OIT Help desk at 301-405-1500.
5. After entering your UMID, you’ll be taken back to the ARES home page.  You’ll have to repeat step 3, and click once again on Display/Update Personal Data.
6. This screen will list the information the campus’ human resources department knows about you. 
7. IMPORTANT: When you are done making your changes, click the Update button at the bottom of the page to save your changes.

Your changes will be reflected in the University Directory within 24 hours....